Procurement is the overall process of acquiring goods, civil works and services which includes all functions from the identification of needs, selection and solicitation of sources, preparation and award of contract, and all phases of contract administration through the end of a services’ contract or the useful life of an asset.

UNDP procurement is based on the principles of:

• Best Value for Money
• Fairness, Integrity and Transparency
• Effective International Competition
• Interest to UNDP (economy, efficiency, equal opportunity to compete, transparency in the procurement process

The UNDP procurement process must allow offerors to compete for UNDP business on a fair, equal and transparent basis.
UNDP Procurement is governed by an Internal Control Framework as well as the norms contained in the Financial Disclosure and Declaration of Interest, and Impartiality Statements (FDP). In order to provide a faster procurement process and delivery of goods and/or services, UNDP observes the local and international market, negotiates and maintains local Long Term Agreements (LTA) for goods and services that are frequently used by Business Units and development partners.
 

PROCUREMENT METHODS

Request for Quotation (RFQ)

An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$2,500 and $100,000. Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.

Invitation to Bid (ITB)

An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$100,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.

 
Request for Proposal (RFP)

An RFP is a formal request to submit a proposal, usually associated with requirements for services, which can not be clearly or concisely defined, with an estimated procurement value of US$ 100,000 or more. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP.

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